Comparison

Your spreadsheet can't tell you what's overdue

Spreadsheets are familiar. They're also passive, unversioned, and have no idea when a deadline is approaching. Here's what changes when you move to a purpose-built compliance platform.

The real cost of spreadsheet compliance

No calculated deadlines

Spreadsheets can't auto-calculate a confirmation statement deadline from a company's incorporation date. You enter dates manually — and when you forget, the deadline passes silently.

No reminders or alerts

A spreadsheet never emails you when a deadline is 2 weeks away. It sits there, passive, waiting for you to check it. Most practices check monthly — some deadlines are fortnightly.

No audit trail

When your supervisory body asks who updated a client's AML record and when, a spreadsheet can't answer. There's no version history, no user attribution, no compliance evidence.

Breaks at scale

A spreadsheet works for 15 clients. At 50 it gets slow. At 100+ it becomes a liability. One accidental sort, one deleted row, one corrupted formula — and your compliance records are unreliable.

Feature comparison

Feature
Spreadsheet
Vervidex
Auto-calculated filing deadlines from entity data
Deadline reminders and advance warnings
Real-time Companies House data sync via API
ECCTA identity verification tracking per person
AML/KYC customer due diligence records
PEP & sanctions screening
Multi-entity type support (companies, charities, trusts, LLPs)
Entity-specific compliance rules
Statutory registers (PSC, directors, members)
Audit trail with user attribution
Role-based access control
GDPR compliance tracking
E-invoicing (Peppol UBL 2.1)
Engagement letter management
CPD tracking for staff
Custom columns and manual data entry
Works offline
Free (sort of)

Outgrow the spreadsheet

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